First United Methodist Church
1171 TERRILL ROAD • SCOTCH PLAINS, N. J. 07076 •908/322-9222
SAM CHONG, Pastor

December 5, 2000

To All Scout Leaders:

As part of our community outreach, we are pleased to make our facilities available to the Scouting Program. However, we do ask that some regulations be followed:

1. Use only the room assigned - either Fellowship Hall or the Library, unless otherwise designated.

The Nursery is not to be used by any outside group. During the week it is a Kindergarten class for an outside school.

2. Children are to be under the supervision of an adult at all times, indoors and outdoors.

3. Rooms used are to be left clean. Any food dropped on the floor should be swept up.

4. All doors are to locked at the end of your meeting. All lights are to be turned out.

Enclosed is a copy of our general regulations for use of the building. We ask that they be reviewed by all leaders and assistants.

Also, please be aware that there will be times that your schedules will conflict with church activities. The church calendar is only made up 1 or 2 months in advance. At these times we will make every effort to place your group in another room, but there may be a time when we ask you to reschedule your program.

If there are any questions, please feel free to contact me at the church. We wish to continue what has been a good relationship with leaders and scouts.

Sincerely,

Nancy Lowrie

For the Trustees

First United Methodist Church
1171 TERRILL ROAD • SCOTCH PLAINS, N. J. 07076 •908/322-9222
SAM CHONG, Pastor

REGULATIONS FOR USE OF FACILITIES

I. Request for use of facilities will be considered in this order:

A. Our church related programs.

B. Meeting of our church sponsored groups.

C. Our church members representing charitable, civic or community groups.

D. Charitable, civic or community service groups by others.

E. Cultural or recreational groups.

F. All others, including profit-making individuals and groups.

II. Qualifications of groups:

A. All groups must agree to follow these regulations and must not conflict with the Christian purpose of First United Methodist Church of Scotch Plains as defined in the Discipline.

B. The Board of Trustees shall require a description of the activity and the sponsoring organization before granting permission for the use of the facilities and shall require on the application form the name, address, and telephone number of person responsible for the use of the facility.

C. Applications will be considered in order listed in Section I and in order of receipt in church office.

D. The Board of Trustees reserves the right to attend any function as an observer.

III. A donation guideline for unaffiliated organizations:

A. Classroom - $30 per hour.

B. Fellowship Hall - $50 per hour.

C. Kitchen - use for serving coffee, tea, sandwiches or dessert, $30;

D. Full use for dinners including utensils, stove, refrigerator, sink, dinnerware, silver and dishwasher, $75.

E. Donation for repetitive use of facilities is negotiable.

F. Custodian’s services are not included. Arrangements for required custodial services (as stipulated under the rules) must be made through the church office.

G. Donations are due on or before the engagement date.

H. Sanctuary use will be addressed on a per request basis.

IV. Authorization for use:

A. Only the Board of Trustees or its representatives can grant permission to use the facilities. A designated member of the Board is in charge. Information may be obtained through the church office, the designated trustee or the pastor.

B. Groups scheduling regular meetings should make reservations through the designated trustee as soon as possible. RESERVATIONS MUST BE RENEWED ANNUALLY.

C. Reservations for occasional events should be made well in advance.

D. Either the group using the facilities, or the church, will give one month notice for change in these arrangements.

V. Rules for care of facilities:

A. All groups using the facilities must designate one individual to be responsible to see that rules for the use are observed.

B. All rooms are to be returned to their original condition. All groups using the facilities must assume responsibility for any damage during their use.

C. All tables removed from the racks in the Fellowship Hall or from any of the other rooms must be returned to their original locations. All chairs should also be returned to their original location.

D. Nailing, use of screws or permanent attachments or markings is not permitted.

E. Windows and doors must be closed and lights turned off before leaving. Check lights in restrooms.

F. Any adjustment to temperature should be made by adjusting the timer. Thermostat is not be changed.

G. House rules are posted in each room.

H. Requests for custodial service should be made through the church office.

I. Groups using the facilities must provide proper care and security for personal property. The church does not assume any responsibility for lost property.

J. A copy of Insurance Coverage must be submitted in advance of event date. Groups using the facilities must assume responsibility for persons on the property.

K. Dishwasher is to be used only by special arrangements through church office.

L. No candles or other open flames are to be used without prior Board of Trustee approval.

M. Alcoholic beverages and games of chance are prohibited on the premises.

N. Smoking is not permitted in the building.

O. We cannot provide storage space for individuals or groups using our premises.

P. Tossing of birdseed, rice or confetti at brides and grooms following wedding ceremony is to be discouraged.

Q. Please advise us if special equipment is required (blackboard, piano, easel, etc.).

Board of Trustees

First United Methodist Church

Scotch Plains, New Jersey